48662BR
Business Title Executive Assistant
Group MCIS
Location USA VIRGINIA Mclean
Clearance Level Needed TS/SCI
Category Administrative Services
Job Duties and Responsibilities
Become an integral part of a diverse team that leads the world in Mission, Cyber, and Technology Solutions. At ManTech International Corporation, you will help protect our national security while working on innovative projects that offer opportunities for advancement.
As theExecutive Assistant, you will perform standard and advanced secretarial duties for an executive of the company. Work requires initiative, judgment, knowledge, and ability to relieve the executive of administrative details. You will assist in the organization and administration of office procedures. You will organize workflow by reviewing correspondence and determining importance before distributing to executive. You will maintain regular and follow-up files and confidential data. You will collect information needed by supervisor for conferences and reports. You will arrange meetings as directed. You may direct and review work of secretarial staff. You may use word processing equipment or PC in performing assigned tasks. You will perform other duties as assigned.
Tasks also include:
• Provide oversight for the daily activities of the Director and Deputy Director’s Office including performance direction of, if assigned, one or more administrative assistants.
• Manage the Director’s calendar, phone/e-mail, travel and contacts (both internal and external) using Microsoft Outlook, the internal conference room scheduler and the Agency’s Visitor Access Request system. Supporting the Director is this position’s primary responsibility.
• Collect and prepare materials for use in meetings/discussions. Meetings and/or discussions may be with the both higher and lower echelons within the Division, O/DNI, the IC and offices or organizations external to O/DNI and the IC.
• Compose correspondence, monitor external/internal communications, address communications in an expeditious manner and bring critical issues to the Director and Vice Director.
• Manage incoming and outgoing communications, including telephone, e-mail and fax.
• Initiate and follow up on high-level contacts inside and outside of the Branch.
• Schedule and coordinate video teleconferences and conference calls.
• Coordinate all logistical details for meetings and events. For meetings, this includes scheduling rooms, sending out meeting announcements, tracking attendance, arranging food, take minutes as appropriate and distributing follow-up materials.
• Maintain a Branch organization chart that includes both government and contractor personnel and both local and dispersed organization elements.
• Create/format documents, spreadsheets, databases and presentations.
• Create, maintain and update charts, lists and calendars as well as reporting travel schedules and attendance to the front office.
• Maintain and track travel and due diligence budgets.
• Maintain official files and work with staff to create and maintain official files for the division.
• Assist staff with proofreading, formatting and data input on Excel Spreadsheets, PowerPoint and Word documents (using track changes when needed).
• Assist in preparing local, domestic, and international travel arrangements, including authorizations, vouchers, and reimbursements for the Director and team as well as assist in follow up on preparation of travel reimbursements to ensure timely filing and train new members on travel procedures.
• Review directives and instructional material pertaining to administrative practices and clerical policies and procedures to stay abreast of new, revised or amended policies and regulations.
• Other executive administrative functions, as tasked.
Desired Skills:
• Should have five to seven years experience as an Executive Assistant or senior Administrative Assistant providing support to administrative operations.
• Should have knowledge of administrative and clerical functions, processes, practices and procedures to perform administrative and clerical support duties, including office automation support, office procedures, filing systems, correspondence and mail processes and procedures and travel.
• Should know or demonstrate the ability to learn and research Agency regulations, policies, and procedures.
Position Requirements:
Requires High School diploma or equivalent, and five to seven years of related experience and requires initiative, judgment, knowledge, and ability to relieve the executive of administrative details.
Security Requirements: TS/SCI with Polygraph
Key words: executive assistant, administrative
Qualifications Requires High School diploma or equivalent, and five to six years of related experience and requires initiative, judgment, knowledge, and ability to relieve the executive of administrative details.
Degrees High School Diploma or GED Certificate
Equivalent Experience/Education
Years of Experience 05-06 years w/High School Diploma
Position Type FT
Shift Day
Overview For more than 40 years, ManTech employees have been solving complex problems for the national security community. We are comprised of approximately 10,000 talented employees around the world. We adhere to the simple, no-nonsense values on which ManTech was founded more than four decades ago, aligning squarely with the mission objectives of our customers. As our customer base continues to expand and diversify, we continue to diversify our workforce and solutions. Half our employees have a military background, and more than 70 percent hold a government security clearance. As a leading provider of innovative technology services and solutions for the nation's defense, security, space, and intelligence communities; we hold nearly 1,000 active contracts with more than 40 different government agencies.
ManTech International Corporation, as well as its subsidiaries, is concerned that it fulfill its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Special Disabled Veteran, Armed Forces Service Medal Veteran, Recently Separated Veteran, Vietnam Era Veteran or Other Protected Veteran, or any other characteristic protected by law. If you require a reasonable accommodation to apply for a position with ManTech through its online applicant system, please contact ManTech's Corporate EEO Department at (703) 218-6000. ManTech is an affirmative action/equal opportunity employer - minorities, females, disabled and veterans are urged to apply. ManTech's utilization of any external recruitment or job placement agency is predicated upon its full compliance with our equal opportunity/affirmative action policies. ManTech does not accept resumes from unsolicited recruiting firms. We pay no fees for unsolicited services.
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